Financial Report

The Financial Report (Revenue & Spending) provides a comprehensive analysis of your business's financial health by comparing revenue from sales against spending on purchase orders. This report helps you understand profitability trends, identify top-performing products, and analyze vendor spending.

Plan availability: Reports & Analytics require the Build plan or higher. Build and Production both include the Financial Report; advanced reporting capabilities are part of Production. See Subscriptions & Plans for the full feature breakdown.

Accessing Financial Reports

Navigate to Reports → Financial from the main navigation. The report defaults to showing today's financial data.

The Reports section also includes Sales, Transactions, Purchasing, Customer, and Status reports.

Location Filtering

For businesses with multiple locations:

All Locations: View combined financial data across all locations
Specific Location: Analyze revenue and spending for a single location

This enables location-level profitability analysis.

Note: Multi-location (multi-warehouse) is a Production feature. On Build and below you'll see your single location.

Filters

The filter panel provides several options:

Date Range: Select start and end dates for analysis
Product Filter: Filter by specific products (optional)
Vendor Filter: Filter by specific vendors (optional)
Generate PDF: Export the financial report as a PDF
Download Excel: Export comprehensive data as an Excel workbook
Refresh: Reload the report data

Revenue & Spending Overview

This section provides the big picture of your financial position:

Summary Cards

The overview displays key financial metrics:

Total Revenue: Sum of all order values (excluding quotes)
Total Spending: Sum of paid purchase order values
Net Position: Revenue minus Spending (your gross profit)
Profit Margin: Net Position as a percentage of Revenue

Paid vs Unpaid Purchase Orders

The report distinguishes between:

Paid Spending: Purchase orders that have been marked as paid
Unpaid Spending: Outstanding purchase order amounts

This helps you understand both actual cash outflow and committed obligations.

Revenue Details

Revenue Summary

Detailed breakdown of your revenue:

Total Orders: Number of orders (excluding quotes)
Total Revenue: Combined order value
Average Order Value: Revenue divided by number of orders
Transactions Received: Total payments collected

Top Products by Revenue

A table showing your best-performing products:

Column	Description
Product Name	The product
Units Sold	Total quantity sold
Revenue	Total revenue generated
Average Selling Price	Revenue ÷ Units Sold

Products are sorted by revenue in descending order.

Purchase Order Spending

Tip: Purchase order data comes from Purchasing & Receiving, which is also a Build+ feature. If you don't use Purchasing, your spending figures will be empty and the Financial Report will reflect revenue only.

Spending Summary

Overview of your purchasing activity:

Total Purchase Orders: Number of POs in the period
Total PO Value: Combined value of all purchase orders
Paid Amount: Amount actually paid
Unpaid Amount: Outstanding PO balance

Purchase Order Status Breakdown

Visual breakdown of POs by status:

Draft/Unsent/Sent: Pending orders
Partially Received: Orders with some items received
Fully Received: Completed orders
Closed: Finalized orders
Cancelled: Cancelled orders

Top Vendors by Spending

A table showing your primary vendors:

Column	Description
Vendor Name	The vendor
Total Purchases	Combined purchase value
Paid Amount	Amount paid to this vendor
Unpaid Amount	Outstanding balance
Order Count	Number of POs
Average Order Value	Total ÷ Order Count

Profitability Trends

An interactive chart showing daily trends:

Revenue Line: Daily order revenue
Spending Line: Daily purchase order spending
Net Position Line: Daily profit/loss

This helps you identify:

Seasonal patterns
Profitability fluctuations
Days with unusual activity

Export Options

PDF Report

Generate a formatted PDF containing:

Summary statistics
Revenue and spending breakdown
Top products and vendors
Trend charts

Excel Export

Download a comprehensive Excel workbook with multiple sheets:

Sheet	Contents
Revenue & Spending Summary	High-level totals and margins
Top Products by Revenue	Product performance data
Vendor Spending	Vendor analysis data
Daily Trends	Day-by-day breakdown
Purchase Order Status	Status distribution

Understanding Financial Metrics

Profit Margin Calculation

Profit Margin = (Total Revenue - Total Spending) / Total Revenue × 100

Net Position

Net Position = Total Revenue - Paid Spending

This represents your actual profit based on cash that has flowed in (revenue) versus cash that has flowed out (paid POs).

Revenue vs Spending Ratio

A healthy business typically maintains:

Revenue consistently higher than spending
Positive net position over time
Stable or improving profit margins

Note: The Financial Report measures sales revenue against purchasing spend. It does not include the TimberCloud platform fee or Stripe processing fees on customer payments — those appear under Transactions and Platform Charges.

Tips for Using Financial Reports

Regular Review: Check financial reports weekly to catch trends early
Compare Periods: Use date filters to compare month-over-month or year-over-year
Vendor Optimization: Identify high-spend vendors and negotiate better terms
Product Profitability: Cross-reference top products with vendor costs to understand true margins
Cash Flow Planning: Monitor unpaid PO amounts to plan for upcoming payments
Seasonal Analysis: Use longer date ranges to identify seasonal patterns
Location Comparison: If using multiple locations (Production plan), compare profitability across sites

Related Reports

Sales Report — revenue, order activity, and sales-by-salesperson
Transactions Report — payments, platform charges, and profit/loss summary
Purchasing Report — purchasing activity and COGS analysis
Customer Report — customer-level revenue and activity

Vendor Management Sales Report