Status Report
The Status Report provides a detailed view of all orders organized by their current status. This report is essential for tracking order fulfillment, identifying late orders, and monitoring your production pipeline.
Plan availability: Reports & Analytics require the Build plan or higher (advanced reporting is included on Production). See Subscriptions & Plans for the full feature breakdown.
Accessing Status Reports
Navigate to Reports → Status from the main navigation. The report defaults to showing today's orders.
Location Filtering
If your company has multiple locations configured:
- All Locations: View orders across all fulfillment locations
- Specific Location: Select a location to view only orders assigned to that location
This helps you manage workload distribution across different facilities.
Note: Multi-location (multi-warehouse) fulfillment is a Production-tier feature. On a single-location company this filter is hidden.
Filters
The comprehensive filter panel allows you to:
- Status Filter: Filter by specific order status or view all statuses
- Date Range: Select start and end dates for analysis
- Search: Search by order number, customer name, or PO number
- Column Selector: Choose which columns to display in the table
- Generate PDF: Export the status report as a PDF
- Refresh: Reload the report data
Status Options
| Status | Description |
|---|---|
| All | View all orders regardless of status |
| Late | Orders past their due date that haven't been completed |
| Quote | Orders in quote stage |
| Quote Pending | Quotes awaiting customer acceptance |
| Ordered | Confirmed orders awaiting production |
| In Production | Orders currently being manufactured |
| Inspection | Orders in quality control |
| Pending Shipment | Completed orders that haven't shipped yet |
| Shipped | Orders that have been shipped |
| Delivered | Orders that have been delivered |
| Completed | Fully completed orders |
| Canceled | Orders that were canceled |
| Invoiced | Orders that have been invoiced |
Summary Cards
At the top of the table, you'll find key metrics:
- Total Orders: Count of orders matching your current filters
- Total Order Value: Combined value of all displayed orders
Multi-Currency Support: If orders are in different currencies, each currency total is displayed separately.
Order Status Table
The main data table displays detailed information about each order:
Default Columns
| Column | Description |
|---|---|
| Order Number | Unique order identifier |
| Customer | Customer name |
| PO Number | Customer's purchase order number |
| Status | Current order status, shown as a color-coded badge |
| Date Created | When the order was created |
| Due Date | Expected completion date (with late indicator) |
| Total | Order total value, including tax |
| Net Total | Order value excluding tax |
| Tax | Tax charged on the order |
| Actions | View order details |
Optional Columns
You can enable additional date columns using the Column Selector:
- Ordered: Date when order was confirmed
- In Production: Date production started
- Inspection: Date entered quality control
- Completed: Date order was completed
- Shipped: Date order was shipped
- Delivered: Date order was delivered
- Invoiced: Whether order has been invoiced
- Date Invoiced: When invoice was generated
Late Order Tracking
The Status Report provides robust late order identification:
Due Date Indicators
- Normal: Due date displayed in standard text
- Late: Due date highlighted with an "X days late" badge
- Not Set: Warning indicator if a due date is missing on a confirmed order
Late Status Filter
Select Late from the status filter to view only overdue orders. An order is considered late when:
- The due date has passed
- The order is not yet completed, shipped, or delivered
- The order hasn't been invoiced
Status Badges
Each status is shown as a color-coded badge (a colored dot plus the status name) so you can scan the pipeline at a glance. TimberCloud uses one consistent status color scheme across the whole platform — the dashboard, order list, and reports all share it — so a badge means the same thing everywhere.
The colors group into a few intuitive families:
| Status | Badge style |
|---|---|
| Quote | Neutral / gray — initial, no action yet |
| Quote Pending | Amber — awaiting customer acceptance |
| Ordered | Brand green — confirmed and underway |
| In Production | Orange — active work in progress |
| Inspection | Purple — in quality control |
| Shipped | Brand green — in transit |
| Delivered | Green — successfully arrived |
| Completed | Green — successfully finished |
| Canceled | Red — terminated |
| Invoiced | Neutral / gray |
Tip: The exact shades follow TimberCloud's brand palette and adapt to light and dark mode, so focus on the family (green = on track, orange/purple = in process, amber = needs attention, red = canceled) rather than memorizing a precise hue.
Date-Based Filtering
The status filter intelligently changes which date field is used for filtering, so the date range always applies to the milestone you care about:
| Selected Status | Date Field Used |
|---|---|
| All / Quote / Canceled | Created Date |
| Late | Due Date |
| Ordered | Date Ordered |
| In Production | Date In Production |
| Inspection | Date Inspection |
| Pending Shipment / Completed | Date Completed |
| Shipped | Date Shipped |
| Delivered | Date Delivered |
| Invoiced | Date Invoiced |
Export Options
PDF Report
Click Generate PDF to export a formatted document containing:
- Summary statistics
- Complete order list with the current filters applied
- Date range information
- Status distribution
CSV Export
You can also export the currently filtered rows to CSV for analysis in a spreadsheet, using the columns you've enabled in the Column Selector.
Tips for Using Status Reports
- Daily Production Review: Use the In Production filter each morning to review active orders
- Shipping Preparation: Filter by Pending Shipment to identify orders waiting for shipment
- Late Order Management: Regularly check the Late filter to prioritize overdue orders
- Customer Updates: Use this report to provide accurate status updates to customers
- Production Planning: Analyze status distribution to balance workload
- Quality Tracking: Monitor the Inspection status to ensure QC isn't a bottleneck
- Due Date Compliance: Enable the Due Date column and sort to prioritize upcoming deadlines
Related Reports
- Sales Report — revenue and order trends
- Transactions Report — profit/loss summary and platform charges
- Financial Report — financial performance overview
- Customers Report — customer activity and value