Inventory Management
The Inventory Management page provides location-based stock tracking for your products and addons. Access it via Shop → Inventory in the main navigation.
Overview
TimberCloud's inventory system tracks:
- Product Option Inventory - Stock levels for product variations (colors, sizes, materials)
- Product Addons - Inventory for add-on items customers can purchase
- Multi-Location Stock - Separate inventory levels per fulfillment location
Dashboard Layout
Header Section
The inventory page header displays:
- Title: "Inventory Management"
- Description: Location-based inventory tracking and management system
- Location Selector: Filter by specific location or view all
Metrics Overview
Three key metrics cards show at-a-glance statistics:
| Metric | Description | Color |
|---|---|---|
| Total Items | Total products/options with inventory tracking | Blue |
| Categories | Number of unique product categories | Green |
| Low Stock Items | Items below reorder threshold | Red |
Location Selector
At the top right, choose your inventory view:
All Locations
- Shows combined inventory across all fulfillment locations
- Aggregates stock from multiple warehouses/shops
- Blue info banner indicates "All Locations" mode
Specific Location
- Filters to a single location
- Shows inventory assigned to that fulfillment center
- Displays location details (name, address)
Note: If no locations are configured, you'll see a prompt to create shop locations in Settings → Company → Locations.
Search & Filtering
Search Bar
Search inventory by:
- Product/option name
- Category name
Filter Options
Stock Level Filter:
| Option | Description |
|---|---|
| All | Show all inventory items |
| Low Stock | Items below threshold |
| Out of Stock | Items with zero quantity |
| In Stock | Items with available quantity |
Sort Options:
| Sort | Description |
|---|---|
| Name | Alphabetical by item name |
| Name (Desc) | Reverse alphabetical |
| Stock | By quantity (low to high) |
| Stock (Desc) | By quantity (high to low) |
| Category | By category name |
| Price | By item price |
Category Filter:
- All Categories (default)
- Specific category (dynamically populated)
- "Product Addons" category for addon items
View Mode
Toggle between display modes:
- Grid View - Card layout for visual browsing
- Table View - List layout for detailed information
Inventory Grid
Each inventory item displays as a card showing:
| Field | Description |
|---|---|
| Name | Product option or addon name |
| Category | Parent product attribute category |
| Stock Level | Current quantity available |
| Status Badge | Low stock or normal indicator |
Card Information
Product Options:
- Option name and category
- Stock levels per inventory field
- Location-specific quantities
- Low stock warnings
Product Addons:
- Addon name
- Current stock level
- Price information
- Low stock indicator (< 10 units)
Low Stock Indicator
Items are flagged as low stock when:
- Product options: Below their configured threshold
- Product addons: Stock is below 10 units
Visual indicators:
- 🔴 Red badge for low/out of stock
- Warning icons on affected items
Item Detail Modal
Click any inventory card to open the detail modal:
Modal Contents
- Item Name - Full product option or addon name
- Category - Parent category
- Variants List - All inventory records for this item
Variant Information
For each variant/record:
- Location name
- Inventory field name
- Current stock level
- Low stock threshold
- Last updated date
- Stock status indicator
Actions
From the detail modal you can:
- View complete stock history
- See location-specific quantities
- Identify which locations need restocking
Data Sources
Product Option Inventory
Tracks inventory for product variations defined in your catalog:
How It Works:
- Products have attributes (like "Wood Type" or "Color")
- Attributes have options (like "Oak", "Maple")
- Each option can track inventory per location and inventory field
Inventory Fields: Inventory fields are custom measurements you define, such as:
- "Quantity"
- "Square Feet"
- "Linear Feet"
- "Weight"
Configuration: Set up product inventory tracking in:
- Product Settings - Define inventory fields
- Product Editor - Enable tracking per product
Product Addons
Addons are standalone items customers can add to orders:
- Tracked separately from product options
- Simple quantity-based inventory
- Grouped under "Product Addons" category
Pagination
For large inventories:
Items Per Page:
- Select 12, 24, 36, 48, or 60 items
- Adjustable via dropdown
Navigation:
- Page numbers for direct navigation
- Previous/Next buttons
- Current page indicator
Item Count: Shows "Showing X-Y of Z items"
Inventory Workflow
Receiving Stock
- Purchase orders received at location
- Stock levels updated via receiving process
- Inventory automatically reflects in dashboard
Depleting Stock
- Orders placed consume inventory
- Stock deducted when order is confirmed
- Low stock alerts trigger at threshold
Transferring Stock
For multi-location operations:
- View stock levels per location
- Plan transfers between locations
- Track consolidated inventory
Multi-Location Inventory
Location-Specific Tracking
Each fulfillment location maintains:
- Independent stock levels
- Separate low stock thresholds
- Location-specific inventory records
Viewing Options
All Locations:
- Shows total combined stock
- Aggregates across all locations
- Useful for overall inventory health
Single Location:
- Filters to one fulfillment center
- Shows only that location's stock
- Useful for location management
Best Practices
Maintaining Accurate Inventory
- Regular audits - Periodically verify physical vs. system counts
- Prompt updates - Record stock changes immediately
- Use receiving - Process all incoming stock through the system
- Set thresholds - Configure appropriate low stock alerts
Managing Low Stock
- Monitor alerts - Check the Low Stock Items metric daily
- Prioritize reorders - Address critical items first
- Lead time awareness - Reorder before hitting zero
- Seasonal planning - Adjust thresholds for peak periods
Multi-Location Strategy
- Balance stock - Distribute inventory appropriately
- Central visibility - Use "All Locations" for overview
- Location focus - Drill into specific locations for management
- Transfer planning - Move stock between locations as needed
Troubleshooting
No Inventory Showing
Check:
- Products have inventory tracking enabled
- Inventory fields are configured
- Stock has been added to the system
- Location filter isn't hiding items
Location Selector Not Appearing
Check:
- Shop locations are configured in Settings → Company → Locations
- Locations have "Shop" type enabled
- You have permission to view locations
Stock Levels Incorrect
Check:
- Recent orders have been processed
- Receiving has been completed
- No pending adjustments
- Manual adjustments are recorded
Low Stock Not Alerting
Check:
- Low stock thresholds are set
- Threshold values are appropriate
- Filter is not hiding low stock items
Related Documentation
- Inventory Overview - Full inventory system documentation
- Inventory Calculations - How stock is calculated
- Locations - Location-based inventory setup
- Product Settings - Configure inventory fields